Effective Date: 08-11-2025

Swift Seal Solutions LLC (“we,” “our,” “us”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit swiftsealsolutions.com, use our services, or interact with us.

1. Information We Collect

We may collect the following categories of information:

A. Personal Information You Provide:

Name, address, phone number, email address

Identification documents (driver’s license, passport, etc.) for notarial purposes

Payment and billing details

Documents you submit for notarization, loan signing, or related services

B. Automatically Collected Information:

IP address, browser type, device information

Pages visited and website usage data

Cookies and tracking technologies (see Section 6)

C. Sensitive Information:
Certain services (such as notarization) require us to collect sensitive information to verify your identity. We handle this information with strict confidentiality and only as required by law.

2. How We Use Your Information

We process your personal data for the following purposes:

To perform notary, loan signing, fingerprinting, field inspection, and related services

To verify your identity in compliance with notary laws

To communicate with you regarding appointments, service updates, and inquiries

To process payments and send invoices or receipts

To meet legal and regulatory obligations, including recordkeeping requirements

To improve our website, services, and customer experience

For fraud prevention, security, and dispute resolution

3. Legal Bases for Processing (GDPR)

If you are located in the European Economic Area (EEA) or the UK, we process your personal data on one or more of the following legal bases:

Consent – You have given clear consent for us to process your personal data for a specific purpose.

Contract – Processing is necessary for a service contract with you.

Legal Obligation – Processing is necessary for us to comply with applicable laws.

Legitimate Interests – Processing is necessary for our legitimate business interests (e.g., improving services, preventing fraud).

4. How We Share Your Information

We do not sell, rent, or trade your personal data. We may share your information only:

With your explicit consent

With trusted service providers (e.g., secure RON platforms, payment processors, scheduling tools) who are bound by confidentiality agreements

When required by law, court order, or government regulations

To protect the rights, property, and safety of our business, clients, or the public

5. Data Retention

We keep personal information only as long as necessary to fulfill the purposes for which it was collected, comply with legal obligations, resolve disputes, and enforce agreements. For notarizations, records are retained in accordance with Florida notary law and applicable federal regulations.

6. Cookies & Tracking

Our website uses cookies and similar tracking technologies to:

Remember your preferences and settings

Analyze website traffic and usage

Improve website performance
You may disable cookies through your browser settings, but some website features may not function properly.

7. Your Privacy Rights

A. Under U.S. Law (including CCPA for California Residents)
California residents have the right to:

Know what personal information we collect and how it is used

Request deletion of personal information (subject to legal retention requirements)

Opt out of the sale of personal information (we do not sell personal data)

Request a copy of personal information we hold about you

To make a CCPA request, contact us at admin@swiftsealsolutions.com and include “CCPA Request” in the subject line.

B. Under GDPR (EU/UK Residents)
You have the right to:

Access, update, or delete your personal data

Withdraw consent at any time (where applicable)

Request restriction of processing or object to processing

Data portability – receive your data in a machine-readable format

We will respond to GDPR requests within one month. Contact us at admin@swiftsealsolutions.com to exercise these rights.

8. Data Security

We use industry-standard security measures including encryption, secure servers, and restricted access to protect your information from unauthorized access, disclosure, or misuse. However, no method of transmission or storage is 100% secure.

9. International Data Transfers

If you access our website or services from outside the United States, your data may be transferred to and processed in the U.S. By using our services, you consent to this transfer.

10. Third-Party Links

Our website may contain links to other sites. We are not responsible for the privacy practices of third-party websites.

11. Changes to This Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page with an updated effective date.

12. Contact Us

If you have questions or concerns about this Privacy Policy or our practices, please contact us:

Swift Seal Solutions LLC
Email: cwcorrell@swiftsealsolutions.com
Phone: (727) 382-0995
Website: swiftsealsolutions.com